Privacy Policy

Last Updated: February 2026

DailyBot, Inc. ("DailyBot", "we", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our platform, website, and services.

1. Information We Collect

Information You Provide

  • Account information (name, email address, organization name)
  • Profile information and preferences
  • Content you create or share through the Platform (check-in responses, kudos, survey answers)
  • Payment information (processed by our payment provider)
  • Communications with our support team

Information Collected Automatically

  • Usage data (features used, interaction patterns)
  • Device and browser information (IP address, browser type, operating system)
  • Log data (access times, pages viewed, error logs)
  • Cookies and similar tracking technologies (see our Cookie Policy)

2. How We Use Your Information

We use your information to provide, maintain, and improve the Platform, including:

  • Operating and delivering the features of the Platform
  • Processing check-ins, workflows, and other team interactions
  • Providing AI-powered insights and analytics
  • Sending service-related notifications and updates
  • Providing customer support
  • Detecting and preventing fraud, abuse, and security incidents
  • Complying with legal obligations

3. Data Sharing

We do not sell your personal information. We may share your information with:

  • Service providers: Third-party vendors who assist in providing the Platform (hosting, payment processing, analytics)
  • Integration partners: When you connect DailyBot to platforms like Slack or Microsoft Teams, data is shared as necessary for the integration to function
  • Legal requirements: When required by law, legal process, or to protect our rights
  • Business transfers: In connection with a merger, acquisition, or sale of assets

4. Data Security

We implement industry-standard security measures to protect your data, including encryption in transit (TLS) and at rest, access controls, regular security audits, and SOC 2 Type II compliance. While no system is completely secure, we continuously work to protect your information.

5. Your Rights

Depending on your location, you may have certain rights regarding your personal information:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Deletion: Request deletion of your personal data
  • Portability: Request export of your data in a machine-readable format
  • Objection: Object to processing of your data for certain purposes
  • Restriction: Request restriction of data processing

To exercise these rights, contact us at privacy@dailybot.com. We will respond within 30 days.

6. Cookie Usage

We use cookies and similar technologies for authentication, analytics, and user preferences. For detailed information about our cookie practices, please see our Cookie Policy.

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. After account termination, we retain data for 30 days to allow for data export, after which it is permanently deleted. Certain data may be retained longer as required by law or for legitimate business purposes.

8. Children's Privacy

The Platform is not intended for children under the age of 16. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers, including Standard Contractual Clauses and other mechanisms approved by relevant data protection authorities.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website and, where required, by email. Your continued use of the Platform after changes constitutes acceptance.

11. Contact Us

For questions or concerns about this Privacy Policy or our data practices, please contact us:

DailyBot, Inc.
Email: privacy@dailybot.com
Website: dailybot.com